Virus Outbreak

World Health Organisation (WHO) Preventing and mitigating COVID-19 at work, Policy brief, 19 May 2021

This template “case tacker” should be updated regularly (ideally on a daily basis). New and active cases should be monitored by the HR Department 7 days per week. Please adjust it based on your unique business needs.

V02 Updated June 2021 to reflect changes in best practice and government guidance. 

Please note changes do not yet reflect impact of 19th July changes in the UK. 

This template should be used during incident management meetings. Please adjust it based on your unique business needs.

This template provides instruction for completion and a table to record a list of cases in the event of a Covid-19 outbreak, to ensure that important information is recorded in one place and is easily accessible.

This will ensure that the business is in line with recordkeeping requirements and will support the Test and Trace process. Please adjust it based on your unique business needs.

V02 Updated June 2021 to reflect changes in best practice and government guidance. 

Please note changes do not yet reflect impact of 19th July changes in the UK. 

This template guidance can be used for Managing Absences related to Covid-19. Please adjust it based on your unique business needs.

Updated 17th December to reflect government guidance change on self-isolation period https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

Version 03 Updated June 2021 to reflect changes in best practice and government guidance. 

Please note changes do not yet reflect impact of 19th July changes in the UK. 

Updated 6th November 2020. 

This is advice for recording and managing single and multiple cases of Covid-19 and includes criteria used for analysing whether an employer has reasonably determined if a Covid-19 illness is or is not related to work. It provides an overview of all the templates provided in this section as well as listing government best practice and links to resources, best practice and a checklist for business. 

Version 04 Updated June 2021 to reflect changes in best practice and government guidance. 

Please note changes do not yet reflect impact of 19th July changes in the UK. 

This template presents and describes different simulated Covid-19 scenarios and allows businesses to be prepared to respond to different situations. 

The template also includes a rapid risk assessment to assess the potential impact of one or more cases in your facility. Transmission in the workplace may result in several clusters and it’s crucial to accumulate enough evidence to present to the government about how many workers are at risk in case of outbreak. Please adjust it based on your unique business needs.

Version 02 17th December 2020 updated to reflect changes in government guidance on self-isolation period https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection 

This template questionnaire should be used for data collection regarding workers that are ready to return to work. Please adjust it based on your unique business needs.

Version 02 17th December 2020 updated to reflect changes in government guidance on self-isolation period https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection